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Seven steps for building facilities overseas

Check list for buildings facilities overseas:

Step 1. Tell us your vision for your project.

Step 2. Let's sketch it to visualize your ideas.

Step 3. Learn about ground conditions and other risk factors to select the best site.

Step 4. Work the project together from design through to completion.

Step 5. We’re ready to begin site work. We’ll send you regular progress reports.

Step 6. We conduct a thorough inspection before turning the building over.

Step 7. We’ll be there to support you after completion for your peace of mind.

Step 1. Tell us your vision for your project.

First of all, tell us your ideas for your ideal facility.

Examples:

  • Building your first overseas production facility.
  • Needing to expand as existing plant is getting crowded.
  • Adding another production line.
  • Creating a large lunchroom for our staff, etc.
  • Customers are asking you to establish an operation in Asia.
    Expanding while maintaining production due to increased demand.

Keywords

  • Design meeting

    Design meeting
    We are available to meet either in Japan or abroad (Conducted in Japanese).
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Step 2. Let's sketch it to visualize your ideas.

Kajima’s design engineers will develop a conceptual plan based on your ideas for your project. Being able to see the concept helps to visualize the project more accurately which promotes further discussion.

To bring your project one step closer to becoming reality, Kajima applies our know-how to local building codes, selects the appropriate construction method and materials and develops a plan to encourage further discussion and ideas.

Examples:

  • Streamline production from incoming raw materials to shipment of finished product.
  • Make your building energy efficient with an innovative design.
  • Build nicely-appointed facilities for the welfare of employees to attract and retain workers.

Keywords

  • Schematic Design

    Schematic Design
    This will be prepared for an estimation based on your project requirements provided during the bidding process. This includes a layout plan, elevation plan, cross section plan and other basic specifications about the building.
  • Detailed Designs (Architectural, Structural and MEP designs)

    Detailed Designs (Architectural, Structural and MEP designs)
    Architectural Design: Provide sophisticated detailed design embodying clients’ vision and corporate image.
    Structural Design: Provide a space-efficient, safe and economical structural design for the building.
    MEP Design: Using their extensive knowledge of local region, our architects and engineers will propose an appropriate design for mechanical, electrical and piping equipment (MEP).
  • Construction Drawings

    Construction Drawings
    This design drawing accurately relays the intentions of the designer to the site and puts the site on the same page with the designer.
  • Energy saving ideas

    Energy saving ideas
    Kajima has numerous energy-saving technologies including research into Zero Energy Buildings (ZEB). We can propose energy saving ideas that lower running costs and reduce CO2 emissions.
  • Proposals for the environment

    Proposals for the environment
    Consideration for the environment is a global trend. We can offer any number of technologies that are friendly to the environment.

Step 3. Learn soil ground conditions and other risk factors to select the best site.

Kajima will provide you with information about local construction practices and requirements, site information, and support your project by providing a site selection report which includes an evaluation of the site, availability of utilities such as electricity, gas, water and sewer, and results from soil boring tests. Will also propose an appropriate project schedule taking into account risk factors such as the weather (wet/dry seasons), long religious holidays and so forth.

Examples:

  • Conduct a site inspection to ensure there is no problem with the site.
  • Advice on how to deal with local building codes and climatic conditions.
  • Respecting local customs and religions.

Keywords

  • Local construction practices and requirements

    Local construction practices and requirements
    We have detailed knowledge of overseas countries where you are planning to establish a facility. We can explain the best construction materials to use, how to select and import MEP equipment, and propose an appropriate construction method suited to the skill levels of local construction workers which may differ from your standard.
  • Information on sites

    Information on sites
    We can provide information on industrial sites and introduce dependable industrial properties throughout our network.
  • Infrastructure surveys

    Infrastructure surveys
    Water and electricity are critical for production facilities. We also offer surveys of utilities and infrastructure at construction sites.
  • Geotechnical surveys

    Geotechnical surveys
    Soft ground makes for expensive foundation work. Prior to purchasing a site, we recommend the history of the site be known, and that site boring data is obtained. Additional borings will be required at the building’s exact location before actual construction begins as the foundation design is based on the soil boring test results.
  • Rough Order of Magnitude (ROM) Estimate

    Rough Order of Magnitude (ROM) Estimate
    To help your feasibility study and establish a project budget, we can provide an ROM estimate of the SQM cost within a stated range which is based on our assumptions. Please feel free to ask us.
  • Standard Construction Schedule

    Standard Construction Schedule
    In addition to the actual period of construction, it is important to create a schedule that considers factors that can influence the construction period, such as building permits, circumstances particular to the country or region, the monsoon, and religious holidays.
  • Permits

    Permits
    We also have an extensive knowledge about obtaining building permits in each country in order to begin construction. Kajima also proactively supports your permit applications.
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Step 4. Work the project together from design through to completion.

After agreeing to the design contract, we begin work on the actual design.
We prepare drawings based on our previous discussions with you and show them to you to make sure your ideas and requirements are fully reflected in the design. We will also explain the process and time frame to build your project using a project schedule.

Examples:

  • Adding a visitor gallery so our many visitors can see our plant.
  • Adding a clean room, air shower vestibule and changing room.
  • Design in the option for future facility expansion.

Keywords

  • Drawings for estimating

    Drawings for estimating
    When you request proposals from contractors, you need to present some drawings and specifications in order to have an apple to an apple comparison. Kajima can prepare bridging documents such as layout plans, elevation and cross section drawings, and building specifications.
  • Specification documents

    Specification documents
    These documents specify the kind of materials to be used in areas such as foundations, floors, walls, columns, roof and the capacity or rating for building equipment such as power requirements, water, HVAC, compressors, etc. Outlining the specifications ensures there will be less variation in the cost of construction making it easier for you to compare prices.
  • Project schedule

    Project schedule
    We will clearly indicate the critical path, check this against the progress of construction, and make plans for the delivery of production equipment, training of employees, and production trials.
  • Job site organization

    Job site organization
    Kajima provides a qualified project team based on project size and technical challenges which require careful management. Our HQ in Japan and regional offices are ready to support the job site and provide periodic site inspections to prevent QCDSE (quality, cost, delivery schedule, safety and environmental) problems.

Step 5. We’re ready to begin site work. We’ll send you regular progress reports.

We will prepare a draft contract with a quote based on the design and project schedule. The contract becomes our commitment to you. Once everything is agreed with the client and the Letter of Intent to order issued, the contract is executed. Then, work on the job site will finally begin.

The site project manager will call in professionals and subcontractors responsible for various aspects of the construction, direct work, and begin shaping your very important project. We also support on-site operations from our Japanese head office and overseas regional headquarters to make sure everything on site goes smoothly.

Once the projects start, you will receive monthly site progress site reports.

Examples:

  • Assistance with applications for governmental and environmental permits.
  • Help with the groundbreaking ceremony.
  • Providing a periodical progress report.

Keywords

  • Comparing estimates

    Comparing estimates
    Even if you prepare drawings and specifications, evaluating and comparing estimates from different contractors can be challenging because each contractor may have a different understanding of the project and how to evaluate Value Engineering and other cost reduction proposals. Kajima will be happy to assist you to compare and evaluate estimates while ensuring a fair selection process.
  • Adjusted estimate

    Adjusted estimate
    Once the design and all the specifications are confirmed with the owner, we will provide a detailed estimate which will be used to set the contract amount.
  • Letter of Intent

    Letter of Intent
    Before signing the actual contract, we may request you issue a Letter of Intent for us to proceed with the actual work.
  • Contract documents

    Contract documents
    A contract must be fair and equal to both the owner and the contractor. This is essential to establishing a good relationship based on mutual trust.
  • Groundbreaking ceremony

    Groundbreaking ceremony
    This is an important ritual to pray for safety on the construction site prior to breaking ground. The type of ceremony differs from country to country and there are both religious and secular ceremonies. Kajima has vast experience in conducting ceremonies and will work with the owner according to their beliefs and preferences.
  • Ceremony for laying the cornerstone

    Ceremony for laying the cornerstone
    The laying of the cornerstone ceremonially announces the actual start of construction to both the media and to your customers and as such, also has marketing implications. It is often held in tandem with the groundbreaking ceremony and sometimes incorporates the driving of the first stake to have something for the cameras.
  • On-site office

    On-site office
    Kajima establishes a temporary job site office to house our onsite project team. If necessary, we will be happy to arrange a job site office for your project team also. This way we can have a good communication during the course of the project.
  • Job site Safety

    Job site Safety
    Managing safety is much more than having safety gear. Educating new workers to the site, morning job site meetings, toolbox meetings to double-check safety procedures, etc. Our safety managers also conduct regular patrols of the job site too.
  • Quality Control

    Quality Control
    In order to achieve the level of quality Kajima and our clients’ expect, if deemed necessary, we may create a mock up to go through the construction plan and check procedures before actual construction begins.
  • Schedule Control

    Schedule Control
    Our project managers check and manage daily, weekly and monthly progress based on the Master Project Schedule. When factors that could delay progress arise, we quickly implement a contingency/recovery plan to keep the project on schedule as much as possible.
  • Periodical job site inspection

    Periodical job site inspection
    A construction management team from our local head office or regional HQ may inspect the job site periodically to identify any problems or possible cause of defects in order to ensure the quality of the work.
  • Progress report

    Monthly progress report
    Inform the owner the progress of the project through progress reports.
  • Milestones

    Milestones
    During construction, we call critical junctures or certain achievements milestones which we use for process control.
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Step 6. We conduct a thorough inspection before turning the building over.

When the project is completed, we have the appropriate local authorities conduct an inspection to confirm the project was constructed according to local applicable laws and regulations. Prior to this, however, we conduct our own inspection as well as a walk-through inspection with the project owner to identify items that need to be corrected and prepare a punch list. Once all the problem items are identified, we correct each of them on the list guaranteeing you have a high-quality building.

Examples:

  • Confirming the project complies with local laws.
  • Operating and maintaining the equipment.

Keywords

  • Final Inspection

    Final Inspection
    When the building is completed, we organize an inspection by the local authorities. Before that however, Kajima and the owner also conduct a walk-through inspection together. The project is handed over when all inspections are completed.

Step 7. We’ll be there to support you after completion for your peace of mind.

Your project is finally completed.
In addition to handing over the keys, we provide you with all necessary documents such as manuals for MEP equipment, air conditioning, fire systems and building security systems, explaining everything as we go along.

Building completion now signals the beginning of a new phase. We follow up with you to make sure everything is working as it should, that your original expectations are being met and that there are no other problems.
Please feel free to contact us should you need any assistance from us after completion.

Examples:

  • Conducting a yearly inspection.
  • Arranging maintenance contracts and set up periodical maintenance schedules.
  • Future expansion plans.

Keywords

  • Owner’s manual

    Owner’s manual
    When we hand over the project, we will provide user manuals for equipment. If there is a facility manager on site, we will continue to provide after sales care and support such as assistance with establishing a contact network in emergencies.
  • Standard Warranty Period

    Standard Warranty Period
    Any defects resulting from design and /or construction will be covered by our warranty. Our standard warranty period is one year but the actual warranty period may differ.
  • After the warranty period

    After the warranty period
    Kajima is more than happy to assist clients after the standard warranty period has expired.
  • Maintenance and repairs

    Maintenance and repairs
    Please feel free to contact our representatives should you need assistance with maintenance, repairs, or renovations.
  • Building renovation

    Building renovation
    After a several years, you may need to change the production line or wish to upgrade to more energy efficient equipment. Kajima will personally inspect the facility and develop a proposal to improve the layout as well as offer suggestions to achieve greater energy efficiency.

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